IHM Gandhinagar Self Appraisal
| Sr. No | Details of disclosure | Remarks |
|---|---|---|
| 1 | Organisation and Function | |
| 1.1 | Particulars of its organisation, functions and duties[Section 4(1)(b)(i)] | |
| 1.1.1 | Name and address of the Organization | INSTITUTE OF HOTEL MANAGEMENT CATERING AND NUTRITION, AHMEDABAD. Bhaijipura Patia, P.O. Koba Gandhinagar 382426 Website: https://ihmahmedabad.com |
| 1.1.2 | Head of the organization | MR. KALYAN MUKHERJEE PRINCIPAL (M)9428016272 |
| 1.1.3 | Vision, Mission and Key objectives | Vision, Mission, Key objectives |
| 1.1.4 | Function and duties | Functions and Duties |
| 1.1.5 | Organization Chart | Organisational Chart |
| 1.1.6 | Any other details-the genesis, inception, formation of the department and the HoDs from time to time as well as the committees / Commissions | The Committees Anti Ragging Committee BOG Members list Internal Complaint Committee |
| 1.2 | Power and duties of its officers and employees[Section 4(1) (b)(ii)] | |
| 1.2.1 | Powers and duties of officers (administrative, financial and judicial) | Duties (Administrative, financial) |
| 1.2.2 | Power and duties of other employees | Duties of other employees |
| 1.2.3 | Rules / orders under which powers and duty derived and exercised | Memorandum of Association, Bye Laws |
| 1.2.4 | Work allocation | Memorandum of Association, Bye Laws |
| 1.3 | Procedure followed in decision making process [Section 4(1)(b)(iii)] | |
| 1.3.1 | Process of decision making - Identify key decision making points | The routine academic and administrative decisions are taken by the Principal in consultation with the Departmental In Charges & Administrative Officer of the Institute. The general superintendence, direction, and control to the affairs of the society and its income and property are vested with the Board. The power of the decision may be delegated to the Departmental In charges & Administrative Officer from time to time. The routine academic and administration decisions are taken by the Principal as per rules provided by National Council and Government of India, in consultation with departmental in charges. The power for making decision may be delegated from time to time |
| 1.3.2 | Final decision making authority | Chairman, IHM BOG |
| 1.3.3 | Related provisions, acts, rules etc. | Memorandum of Association, Bye Laws |
| 1.3.4 | Time limit for taking a decisions, if any | As per NCHMCT and MOT, GOI guidelines |
| 1.3.5 | Channels of supervision and accountability | Organisational Chart Supervision as per Organisational Chart. All staff member are accountable to the duties assigned by authority from time to time. |
| 1.4 | Norms for discharge of functions[Section 4(1)(b)(iv)] | |
| 1.4.1 | Nature of functions / services offered | Academic and Administrative services |
| 1.4.2 | Norms / standards for functions/ service delivery | (A) Academic : Delivering Lectures, Curriculum Development, Assessment and Evaluation, Mentoring and Advising, Conducting Research, Professional Development, Student Supervision, Community and Institutional Service, Strategic Planning (B) Administrative : Recruitment and appointment of faculty and staff, Staff training and professional development, Performance evaluations and promotions, Handling staff grievances and disciplinary actions Budget preparation and allocation of funds, Monitoring income and expenditure, Managing payroll and procurement, Fundraising and financial reporting |
| 1.4.3 | Process by which these services can be accessed | Online and Offline mode |
| 1.4.4 | Time-limit for achieving the targets | As per NCHMCT and MOT, GOI guidelines |
| 1.4.5 | Process of redressal of grievances | Redressal of grievances are done by different Committee Anti-ragging-committee Internal-complaint-committee |
| 1.5 | Acts, rules, regulations, instructions, manuals and records for discharging functions[Section 4(1)(b)(v)] | |
| 1.5.1 | Title and nature of the record / manual / instruction | Memorandum of Association, Bye Laws, Staff Regulations Rules |
| 1.5.2 | List of Acts, rules, regulations, instructions, manuals and records | Memorandum of Association, Bye Laws, Staff Regulations Rules |
| 1.5.3 | Acts / Rules / manuals, etc. | Memorandum of Association, Bye Laws, Staff Regulations Rules |
| 1.6 | Categories of documents held by the authority under its control[Section 4(1)(b) (vi)] | |
| 1.6.1 | Categories of documents | Details of All the courses |
| 1.6.2 | Custodian of documents/categories | Principal, IHM Ahmedabad |
| 1.7 | Boards, Councils, Committees and other Bodies constituted as part of the Public Authority [Section 4(1)(b)(viii)] | |
| 1.7.1 | Name of Boards, Council, Committee etc. | BOG Members |
| 1.7.2 | Composition | Memorandum of Association, Bye Laws, Staff Regulations Rules |
| 1.7.3 | Dates from which constituted | 1972 |
| 1.7.4 | Term / Tenure | The Term/Tenure, Powers & Functions are as per the Rules & Regulations of the Institute. As per the Recruitment & Promotion Rules framed by the Ministry of Tourism, Govt. of India various selection committees have been framed. Memorandum of Association, Bye Laws, Staff Regulations Rules |
| 1.7.5 | Powers and functions | In terms of all decisions related to academic/ administrative/ financial the highest power has been entrusted to the Board of Governors of the Institute. Memorandum of Association, Bye Laws, Staff Regulations Rules |
| 1.7.6 | Whether their meetings are open to the public? | Member only |
| 1.7.7 | Whether the minutes of the meetings are open to the public? | NA |
| 1.7.8 | Place where the minutes if open to the public are available? | Website |
| 1.8 | Directory of officers and employees[Section 4(1) (b) (ix)] | |
| 1.8.1 | Name and designation | Name Designation Phone no |
| 1.8.2 | Telephone, fax and email ID | Name Designation Phone no |
| 1.9 | Monthly Remuneration received by officers & employees including system of compensation[Section 4(1) (b) (x)] | |
| 1.9.1 | List of employees with Gross monthly remuneration | Gross Monthly remuneration |
| 1.9.2 | System of compensation as provided in its regulations | The Salaries and allowances of the employees of Institute are as prescribed by the Ministry of Tourism, Government of India and the Ministry of Finance from time to time, for Central Government employees of different Categories adopted with the approval of the Board of Governors |
| 1.1 | Name, designation and other particulars of Public Information Officers[Section 4(1) (b) (xvi)] | |
| 1.10.1 | Name and designation of the Public Information Officers (PIOs), Assistant Public Information Officer(s) & Appellate Authority |
Office Order for RTI Officers Details of Officers - RTI Act.pdf |
| 1.10.2 | Address, telephone numbers and email ID of each designated official | Details of Officers - RTI Act.pdf |
| 1.11 | Number of employees against whom disciplinary action has been proposed/ taken (F No. 1/6/2011- IR dt. 15.4.2013) | |
| 1.11.1 | Number of employees against whom disciplinary action has been (i) Pending for minor penalty or major penalty proceedings |
NIL |
| 1.11.2 | (ii) Finalised for minor penalty or major penalty proceedings | NIL |
| 1.12 | Programmes to advance understanding of RTI (Section 26) | |
| 1.12.1 | Educational programmes | Session of RTI Awareness programs are conducted for the employees and the students |
| 1.12.2 | Efforts to encourage public authority to participate in these programmes | Details are circulated to the employees |
| 1.12.3 | Training of CPIO / APIO | Employees are nominated as and when the training is organized by NCHMCT and MOT, GOI |
| 1.12.4 | Update & publish guidelines on RTI by the Public Authorities concerned | 30th June, 2025 |
| 1.13 | Transfer policy and transfer orders [F No. 1/6/2011- IR dt. 15.4.2013] | |
| 1.13.1 | Transfer policy and transfer orders [F No. 1/6/2011- IR Dt. 15.4.2013] | No external transfers are made as there is no transfer policy as IHMA is an autonomous body. |
| 2 | Budget and Programme | |
| 2.1 | Budget allocated to each agency including all plans, proposed expenditure and reports on disbursements made etc.[Section 4(1)(b)(xi)] | |
| 2.1.1 | Total Budget for the public authority | Financial Report |
| 2.1.2 | Budget for each agency and plan & programmes | Financial Report |
| 2.1.3 | Proposed expenditures | Financial Report |
| 2.1.4 | Revised budget for each agency, if any | Financial Report |
| 2.1.5 | Report on disbursements made and place where the related reports are available | Financial Report |
| 2.1.6 | Information related to procurements- (a) Notice/tender enquires, and corrigenda if any thereon, (b) Details of the bids awarded comprising the names of the suppliers of goods/ services being procured, (c) The works contracts concluded – in any such combination of the above-and, (d) The rate/ rates and the total amount at which such procurement or works contract is to be executed. | Tender details |
| 2.2 | Foreign and domestic tours(F.No. 1/8/2012- IR dt. 11.9.2012) | |
| 2.2.1 | Budget | Financial Report |
| 2.2.2 | Foreign and domestic tours by ministries and officials of the rank of Joint Secretary to the Government and above, as well as the Heads of the Department.- (a) Places visited, (b) The period of visit, (c) The number of members in the official delegation, (d) Expenditure on the visit | Office Order - Training, Seminar, Workshop |
| 2.3 | Manner of execution of subsidy programme [Section 4(i)(b)(xii)] | |
| 2.3.1 | Name of the programme of activity | NOT APPLICABLE |
| 2.3.2 | Objective of the programme | NOT APPLICABLE |
| 2.3.3 | Procedure to avail benefits | NOT APPLICABLE |
| 2.3.4 | Duration of the programme / scheme | NOT APPLICABLE |
| 2.3.5 | Physical and financial targets of the programme | NOT APPLICABLE |
| 2.3.6 | Nature / scale of subsidy / amount allotted | NOT APPLICABLE |
| 2.3.7 | Eligibility criteria for grant of subsidy | NOT APPLICABLE |
| 2.3.8 | Details of beneficiaries of subsidy programme (number, profile etc) | NOT APPLICABLE |
| 2.4 | Discretionary and non-discretionary grants [F. No. 1/6/2011-IR dt. 15.04.2013] | |
| 2.4.1 | Discretionary and non-discretionary grants/ allocations to State Govt./NGOs/other institutions | NOT APPLICABLE |
| 2.4.2 | Annual accounts of all legal entities who are provided grants by public Authorities | NOT APPLICABLE |
| 2.5 | Particulars of recipients of concessions, permits of authorizations granted by the public authority[Section 4(1) (b) (xiii)] | |
| 2.5.1 | Concessions, permits or authorizations granted by public authority | |
| 2.5.2 | For each concessions, permit or authorization granted - (a) Eligibility criteria, (b) Procedure for getting the concession/ grant and/ or permits of authorizations, (c) Name and address of the recipients given concessions/ permits or authorizations, (d) Date of award of concessions/ permits of Authorizations | NOT APPLICABLE |
| 2.6 | CAG & PAC paras [F No. 1/6/2011- IR dt. 15.4.2013] | |
| 2.6.1 | CAG and PAC paras and the action taken reports (ATRs) after these have been laid on the table of both houses of the Parliament. | CAG Audit Report |
| 3 | Publicity and Public interface | |
| 3 | Particulars for any arrangement for consultation with or representation by the members of the public in relation to the formulation of policy or implementation there of [Section 4(1)(b)(vii)] [F No 1/6/2011-IR dt. 15.04.2013] | |
| 3.1.1 | Relevant Acts, Rules, Forms and other documents which are normally accessed by citizens | Not Applicable |
| 3.1.2 | a) Arrangements for consultation with or representation by members of the public in policy formulation/ policy implementation, (b) Day & time allotted for visitors,(c) Contact details of Information & Facilitation Counter (IFC) to provide publications frequently sought by RTI applicants | Not Applicable |
| 3.1.3 | Public - Private Partnerships (PPP)- Details of Special Purpose Vehicle (SPV), if any | Not Applicable |
| 3.1.4 | Public - Private Partnerships (PPP)- Detailed project reports (DPRs) | Not Applicable |
| 3.1.5 | Public - Private Partnerships (PPP)- Concession agreements | Not Applicable |
| 3.1.7 | Public - Private Partnerships (PPP) - Other documents generated as part of the implementation of the PPP | Not Applicable |
| 3.1.8 | Public - Private Partnerships (PPP) - Information relating to fees, tolls, or the other kinds of revenues that may be collected under authorisation from the government | Not Applicable |
| 3.1.9 | Public - Private Partnerships (PPP) -Information relating to outputs and outcomes | Not Applicable |
| 3.1.10 | Public - Private Partnerships (PPP) - The process of the selection of the private sector party (concessionaire etc.) | Not Applicable |
| 3.1.11 | Public - Private Partnerships (PPP) - All payment made under the PPP project | Not Applicable |
| 3.2 | Are the details of policies / decisions, which affect public, informed to them[Section 4(1) (c)] | |
| 3.2.1 | Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Policy decisions/ legislations taken in the previous one year | Not Applicable |
| 3.2.2 | Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Outline the Public consultation process | Not Applicable |
| 3.2.3 | Publish all relevant facts while formulating important policies or announcing decisions which affect public to make the process more interactive - Outline the arrangement for consultation before formulation of Policy | Not Applicable |
| 3.3 | Dissemination of information widely and in such form and manner which is easily accessible to the public [Section 4(3)] | |
| 3.3.1 | Use of the most effective means of communication - Internet (website) | www.ihmahmedabad.com |
| 3.4 | Form of accessibility of information manual / handbook[Section 4(1)(b)] | |
| 3.4.1 | Information manual/handbook available in electronic format | Memorandum of Association, Bye Laws, Staff Regulations Rules Syllabus of all the courses Financial Reports |
| 3.4.2 | Information manual/handbook available in printed format | Yes, RTI Information Manual is available in printed format in RTI Cell with CPIO |
| 3.5 | Whether information manual/ handbook available free of cost or not [Section 4(1)(b)] | |
| 3.5.1 | List of materials available Free of cost | Memorandum of Association, Bye Laws, Staff Regulations Rules Syllabus of all the courses Financial Reports |
| 3.5.2 | List of materials available at a reasonable cost of the medium | The hard copy of above material can be obtained by paying a reasonable fee as per the RTI Act 2005. |
| 4 | E-Governance | |
| 4.1 | Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013] | |
| 4.1.1 | Hindi | Hindi Brochure |
| 4.1.2 | English | Memorandum of Association, Bye Laws, Staff Regulations Rules Syllabus of all the courses Financial Reports |
| 4.1.3 | Vernacular / Local Language | Gujarati Brochure |
| 4.2 | Language in which Information Manual/Handbook Available [F No. 1/6/2011-IR dt. 15.4.2013] | |
| 4.2.1 | Last date of Annual updation | 30th June, 2025 |
| 4.3 | Information available in electronic form[Section 4(1)(b)(xiv)] | |
| 4.3.1 | Details of information available in electronic form | Memorandum of Association, Bye Laws, Staff Regulations Rules Syllabus of all the courses Financial Reports |
| 4.3.2 | Name / title of the document/record/ other information | Memorandum of Association, Bye Laws, Staff Regulations Rules Syllabus of all the courses Financial Reports |
| 4.3.3 | Location where available | www.ihmahmedabad.com |
| 4.4 | Particulars of facilities available to citizen for obtaining information[Section 4(1)(b)(xv)] | |
| 4.4.1 | Name & location of the facility | CPIO Institute of Hotel Management, Ahmedabad at Gandhinagar |
| 4.4.2 | Details of information made available | All types of information available under RTI Act 2005. |
| 4.4.3 | Working hours of the facility | 9.00 am to 5.30 pm (Monday to Friday) |
| 4.4.4 | Contact person & contact details (Phone, fax, email) | Mr. Sanjit Maji 9974034078 |
| 4.5 | Such other information as may be prescribed under Section 4(i) (b)(xvii) | |
| 4.5.1 | Grievance redressal mechanism | Grievances can be reported/sent directly to Principal by hand or through email. For special cases related to students and employees specific cases, separate committees Anti-ragging-committee Internal-complaint-committee |
| 4.5.2 | List of completed schemes / projects / Programmes | Annual Reports |
| 4.5.3 | List of schemes / projects / programme underway | List of Academic Events / Workshops/ Seminars / Training / Programs |
| 4.5.4 | Details of all contracts entered into including name of the contractor, amount of contract and period of completion of contract | Details of Contractor - Tender 2024-25 |
| 4.5.5 | Annual Report | Annual Reports |
| 4.5.6 | Frequently Asked Question (FAQs) | FAQs |
| 4.5.7 | Any other information such as - (a) Citizen’s Charter, (b) Six monthly reports on the performance against the benchmarks set in the Citizen’s Charter | |
| 4.6 | Receipt & Disposal of RTI applications & appeals [F.No 1/6/2011-IR dt. 15.04.2013] | |
| 4.6.1 | Details of applications received and disposed | 1st Quarter Report 2024-25 2nd Quarter Report 2024-25 3rd Quarter Report 2024-25 4th Quarter Report 2024-25 |
| 4.6.2 | Details of appeals received and orders issued | 1st Quarter Report 2024-25 2nd Quarter Report 2024-25 3rd Quarter Report 2024-25 4th Quarter Report 2024-25 |
| 4.7 | Replies to questions asked in the Parliament[Section 4(1)(b)(xvii)] | |
| 4.7.1 | Details of questions asked and replies given | NA |
| 5 | Information as may be prescribed | |
| 5.1 | Such other information as may be prescribed [F.No. 1/2/2016-IR dt. 17.8.2016, F No. 1/6/2011-IR dt. 15.4.2013] | |
| 5.1.1 | Name & details of - (a) Current CPIOs & FAAs, (b) Earlier CPIO & FAAs from 1.1.2015 | Details of RTI Officers |
| 5.1.2 | Details of third party audit of voluntary disclosure -(a) Dates of audit carried out , (b) Report of the audit carried out | Date of RTI Audit conducted : 14th to 17th July, 2025 Audit Report IHM Gandhinagar 2024-25 Summary Report IHM Gandhinagar 2024-25 |
| 5.1.3 | Appointment of Nodal Officers not below the rank of Joint Secretary/ Additional HoD - (a) Date of appointment , (b) Name & Designation of the officers | Office Order - pg no. 2 |
| 5.1.4 | Consultancy committee of key stake holders for advice on suo-motu disclosure - (a) Dates from which constituted, (b) Name & Designation of the officers | Office Order - pg no. 2 |
| 5.1.5 | Committee of PIOs/FAAs with rich experience in RTI to identify frequently sought information under RTI - (a) Dates from which constituted, (b) Name & Designation of the Officers | Office Order - pg no. 2 |
| 6 | Information Disclosed on own Initiative | |
| 6.1 | Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information [Section 4(2)] | |
| 6.1.1 | Item / information disclosed so that public have minimum resort to use of RTI Act to obtain information [Section 4(2)] | Necessary details are placed on IHM Ahmedabad website www.ihmahmedabad.com |
| 6.2 | Guidelines for Indian Government Websites (GIGW) is followed (released in February, 2009 and included in the Central Secretariat Manual of Office Procedures (CSMOP) by Department of Administrative Reforms and Public Grievances, Ministry of Personnel, Public Grievance and Pensions, Govt. Of India) | |
| 6.2.1 | Whether STQC certification obtained and its validity | NOT APPLICABLE |
| 6.2.2 | Does the website show the certificate on the Website? | NOT APPLICABLE |
